Watson - Report Toolbar

Incident/Memo/Accident Summary Toolbar

The Incident, Memo, and Crash summary forms contain a toolbar with buttons to perform the following functions: Validate, Submit, Convert, Expand, Collapse, Delete, and Get #.

Validate

Validation is performed to ensure that the data entry elements are within the rules of NIBRS, TIBRS and local agencies (e.g. all Incidents require a Victim, Offense and Narrative). This validation can only be executed from the summary form. Validate will inform the user of requirements and/or errors in the Incident/Memo/Arrest/Accident and how to fix them. It may be selected at anytime during the data entry process. NOTE: The Submit icon also performs validation.

Submit

Submit should be selected when the user considers the Incident, Memo, Arrest Ticket (independent), or Crash to be complete. When Submit is selected (and after the report validates), the application will attempt to connect to the wireless network and submit the data. If the submission fails due to hardware failure or network connectivity, the report will remain in a queue until communications are restored. This queue relies upon a timed process that attempts to connect and submit every so many minutes. This timed process does not start until the application has been idle for 5 minutes (i.e. the user has not used Watson Field Reporting, the rest of the computers applications does not effect the idle time of Watson Field Reporting). If a report is submitted prematurely, please call an administrator to have it removed from the RMS system. If the user has not assigned an Incident/Accident number at the time of submission, the server will automatically assign one.

Convert To Memo or Convert to Incident

Select this button to convert an incident report to a memo and vice versa. When converting an incident to a memo, all offenses will be removed from the report.

Expand

Expand will open all categories on the summary form that contain data.

Collapse

Collapse will close all categories on the summary form

Delete

Delete can only be used for non-submitted Incidents/Accidents with no number assignment or, Continuations and related items that have not been submitted. Deleting a Continuation will only remove data that was entered for that continuation. To delete a submitted item, call an administrator to have it removed from the RMS system. If a report has been assigned a number, but has not been submitted, the report number can be unassigned (see Get #). At this point, the report can be deleted.

Reserve a Report #

Get # allows the user to automatically get an incident number for their Incident/Memo. If Get # cannot retrieve a number because of network connectivity, the user will be allowed to type in a number that they retrieve from their local agency report center.

Once a number has been assigned, the 'Get #' button will change to 'Unassign #'. This allows the user to remove a number that has been assigned to a report (ex. Deleting a report that has already been assigned a number, but not submitted. Number would need to be unassigned before the deletion could take place.)

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